Privacy Policy

Last updated: October 2025

London Arts & Talents LTD (“we”, “our”, “us”) is committed to protecting your privacy.
This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you visit our website www.londonartsandtalents.co.uk, contact us, or participate in our exhibitions, competitions, and creative programs.

By using our website and services, you agree to the practices described in this Privacy Policy.

1. Who We Are

London Arts & Talents LTD
Registered in England and Wales — Company Number: 16665145
Registered Office: 124 City Road, London, EC1V 2NX, United Kingdom
Email: info@londonartsandtalents.co.uk

We operate as a UK-based creative organisation supporting artists, writers, and musicians worldwide through exhibitions, publications, and international collaborations.

2. Information We Collect

We collect and process the following categories of personal data:

a) Information you provide directly

Name, email address, phone number, and postal address.
Professional details (e.g., artist, writer, curator, musician).
Payment details (processed securely through third-party providers).
Messages, submissions, or application forms you send us.

b) Information collected automatically

When you visit our website, we may collect:

IP address, device type, browser information, and location (approximate).
Website usage data, including pages visited, clicks, and time spent.
Cookies and tracking technologies (see Section 9 below).

c) Information from third parties

We may receive limited data from:

Payment processors (e.g., Stripe, PayPal, Wix Payments).
Email marketing platforms (e.g., Mailchimp).
Analytics providers (e.g., Google Analytics, Wix Analytics).

3. Purpose of Processing

We use your data for the following purposes:

To manage exhibition and event participation.
To process payments and issue invoices or confirmations.
To respond to enquiries and provide customer support.
To send updates, newsletters, and invitations (only if you opted in).
To improve website performance and user experience.
To comply with tax, legal, and regulatory obligations.

4. Lawful Basis for Processing

Under the UK GDPR, our legal bases include:

Consent: when you voluntarily provide your information or subscribe to updates.
Contract: to deliver services you have paid or applied for.
Legal obligation: to retain financial or regulatory records.
Legitimate interest: to operate and promote our creative community responsibly.

5. Data Retention

We retain personal data only as long as necessary:

General enquiries: up to 12 months.
Event or exhibition participants: up to 3 years.
Financial records: 6 years, as required by UK law.
Marketing data: until you unsubscribe or request deletion.

After this period, data is securely deleted or anonymised.

6. Data Sharing and Third Parties

We do not sell or rent your personal information.
However, we may share it with trusted third-party providers to help us deliver our services, including:

PurposeProviderLocationSafeguards

Website hostingWix.com LtdIsrael / EU / USUK GDPR compliant

PaymentsStripe, PayPal, Wix PaymentsEU / USStandard Contractual Clauses

Email marketingMailchimp (Intuit Inc.)USData Privacy Framework

AnalyticsGoogle AnalyticsUSPseudonymised, aggregated

File storageGoogle DriveEU / USEncrypted at rest and transit

All processors are bound by confidentiality and data protection agreements consistent with UK GDPR.

7. International Data Transfers

If your data is transferred outside the UK (for example, to our service providers), we ensure that adequate safeguards are in place under UK adequacy decisions or Standard Contractual Clauses (SCCs) approved by the UK Information Commissioner’s Office (ICO).

8. Data Security

We implement appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access, including:

SSL encryption for all website traffic.
Encrypted storage and backups.
Role-based access control within our team.
Regular monitoring of security vulnerabilities.

However, please note that no online platform can be 100% secure; you share information at your own discretion.

9. Cookies and Tracking

Our website uses cookies and similar technologies to enhance user experience, analyse traffic, and remember preferences.

Types of cookies used:

Essential cookies: necessary for site operation.
Analytics cookies: track website usage (e.g., Google Analytics).
Functional cookies: remember preferences and settings.

You can manage or disable cookies via your browser settings.
A full Cookie Policy is available on request or via the footer link.

10. Your Rights (UK GDPR)

You have the following rights regarding your personal data:

Access: request a copy of your data.
Rectification: correct inaccurate data.
Erasure: request deletion (“right to be forgotten”).
Restriction: limit data processing in specific cases.
Portability: request data in a structured, machine-readable format.
Objection: opt out of marketing communications.
Withdraw consent: at any time, where applicable.

To exercise your rights, contact us at:
📧 info@londonartsandtalents.co.uk

If you are unsatisfied, you have the right to file a complaint with the Information Commissioner’s Office (ICO):
👉 https://ico.org.uk

11. Links to Other Websites

Our website may contain links to third-party websites (e.g., galleries, partners).
We are not responsible for their privacy practices — please review their policies before providing personal data.

12. Updates to This Policy

We may update this Privacy Policy from time to time.
All changes will be posted on this page with the revised “Last updated” date.

Contact Information

London Arts & Talents LTD
Registered Office: 124 City Road, London, EC1V 2NX, United Kingdom
📧 info@londonartsandtalents.co.uk
🌐 www.londonartsandtalents.co.uk